Creating Reports

Creating Reports

What are Reports? 

Say goodbye to crunching the numbers to get a picture of your business's health, your overdue invoices or your tax liability. okke's Reports do all that work for you. 

Reports have two main purposes:
1. To give you information to help you understand your business better, and
2. Provide information to help you and your accountant prepare your taxes.

How to create a Report?

For most Reports, the process is incredibly simple
  1. To start, select Reports from the side menu
  2. Choosing a Report


 
  1. For most reports, you will need to select an option (such as a time period) 
  2. Select Generate Preview and your report is ready for download or printing


 
 

Explaining the different reports

There are various reports that you can use in okke. Each of them can have different uses ranging from tax-time essentials to helping your Customers pay you. 
 

Activity 

The Activity Report is a summary of sales and customer activity for the period. 
 

Adjustment Notes

Just like the name sounds, this is a report containing the Adjustment Notes you have created over the selected period. You can choose whether to create the report for all Customers or just selected Customers. You can also display fall or Unassigned Adjustment Notes. 
 

Aged Debtors

The Aged Debtors is a great way to see who is late to pay you. The report shows the amounts owed to you by customers based on age of outstanding invoices. The Customer with the longest time without paying is listed first. 
 

Sales Invoices

This Report created copies of all the Sales Invoices you have created. You can customise this report by Customer or Invoice Type (Quote, Finalised, Unfinalised etc). This Report can be a good way to view all the invoices you have sent to a client in one spot. 
 

Sales Invoice List

This report generates a list of invoices for the selected period. It can give you an overview of your invoices at a glance. 
 

General Ledger

A complete record of your business's financial transactions. Summarising your revenue, expenses, debts and assets
 

Profit & Loss

Your Profit and Loss Statement will tell you if you’re making more money than you’re spending. This one is almost always useful for tax time. Your Accountants may also ask for this report.
 

Transaction Listing

A detailed list of every transaction in a period - helpful for reconciling and reviewing transactions.
 

GST (Cash Flow)

Use this Report to build a complete breakdown of the different GST amounts you need to pay (or will be owed). This Report can be helpful for BAS time. 
 

BAS 

The Business Activity Statement report (BAS) gives you the information required for preparing your Business Activity Statement for the ATO. Most small businesses that are registered for GST will complete their BAS Quarterly. 
 

Monthly Summary

A month-by-month picture of your total income and expenses
 

GST (Sales) 

The totals from the GST types used in your invoices and your adjustment notes for the selected period.
 

Trial Balance

The closing summary of your income, expenses, bank accounts and cash balances. An important report when preparing financial statements.

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